News Article 20/02/2006 C

How to cope with ISM, ISPS and TMSA 

Safety at Sea International, February 2006, p.29-30

The stream of new regulations seems endless and each brings with it the need to make staff and seafarers aware of new requirements and enable them to manage their new responsibilities as well as their existing tasks. For every new requirement there is the increased likelihood that other important compliance areas drop off the radar as the burden increases. And when this leads to an incident, the ship manager may be blamed for not providing realistic means of familiarization.
So how can ship managers cope with ISM, ISPS and OCIMF'S Tanker Management and Self Assessment (TMSA) programme and ensure that they remain on toρ of all compliance areas, without unrecoverable out-of-pocket expense?
Ulysses Systems describes itself as being focused οn building tools that help seafarers and management to cope with introduction of new requirements such as ISM, ISPS and now TMSA. "Task Assistant was built to provide ship managers with business-critical information always available at the point of need," says Capt. Michalis Hatzimanolis, the marine expert in Ulysses Systems'' Marketing and Pre-Sales department. Ιt enables everyone in an enterprise, at sea as well as ashore, to do their jobs more effectively, whether it be planned maintenance, crewing, purchasing or document management, he assured Safety αt Seα International.
BASS software applications are also built with the ISM and ISPS codes in mind. Its SAFIR software is said to be a strong reporting and analysis tool that complies with the requirements of Section 9 of the ISM Code and supports the implementation and maintenance of the ISPS Code, ISO 9000 and ISO 14000 systems. Ιt seems that its customers are very happy with the software: "SAFIR 4.0 enables us to establish, define and track actions related to the enhancement of safety and quality on board our ships," says Per Winther Christensen, safety and quality manager of Dampskibsselskaber Torm.

Crew reviews

When it comes to keeping abreast of crewing regulations, Manpower Software ensures that the correct numbers of crew with requisite and current certifications are allocated and on board at all times.
The company's Task force suite provides detailed recording of working hours to assist compliance with safety legislation and produces ΙLΟ 180 reports and creates rosters automatically to ensure that the correct number of crew with the necessary skills and certifications are allocated. Ιt also highlights potential or actual breaches of legislation.
"The replication capability within MAPS Crew Management updates and synchronizes ship and shore databases and can thus provide near-real rime availability of current crew data both on board and ashore," says Nigel Smith, marketing manager of Manpower Software.
Maritime applications of Manpower's software date back to 1997/8, although the original product was developed in 1993 for defense requirements.
Feedback from ship managers is described as very positive. "Most officers consider that crew management is greatly improved through availability of current, accurate and in depth information on each crew member," says Smith.
The installation of a good shipboard management system, when used correctly, can prove that ship staff are doing the right things, which in today's climate for increased transparency within the industry can only be an advantage to a ship manager who wants to ensure that its vessels are operating to the highest safety, quality and environmental standards.