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E-mail Integration

Integrating E-mail with Procurement

Ulysses Systems has developed an application for integrating email systems with procurement processes. The application is designed specifically for ship managers and serves logistics use cases in all their variations and richness. At the moment of need managers and staff will find the emails they need in the processes that concern their department. Because the application takes account of the real world processes around a purchase transaction and delivery.

Integration, a feature throughout your IT system

Integration is a feature you need throughout your IT system.

Integrations between internal modules

That is, your system must allow integrations between internal modules so as to provide relevance between related processes.

Joining modules made by different vendors

It is also eminently needed for joining modules made by different vendors. Because it is certain that one ERP system  will not cover all enterprise needs.

Joining the best of breed of different vendors

This leads us to another crucial aspect of integration, that of joining the best of breed of different vendors. Integrating best of breed is perhaps so important that it justifies a separate article. The reason is that we need to look deeply into why so many vendors compete to become a one-stop shop for you. Becoming a one-stop shop is an impossible quest. So, since best of breed technologies are de facto the dominating trend, then integration is must-have feature. However, the software industry has been slow to provide satisfactory technological solutions to make integration job no1 over and above all other jobs. Especially given how incompatible software from different vendors has become.

Coordination is the highest value assistance

We have already discussed how integration plays the primary role in coordination. And that coordination is the highest value assistance that software can provide to the marine enterprise.

Integration of unstructured data

Notably, integration of unstructured data should join systems like e-mail with your applications. Certainly, integration with e-mail is a concern of growing importance and massive value, that will inevitably weigh on your choice of software.

Email and enterprise applications

So, integration is needed to join different technology platforms such as e-mail and enterprise applications. Otherwise, your applications are not covering the business areas where you communicate only by e-mail. Furthermore, e-mail is the standard platform for communicating between third parties. Namely, enterprises in the value chain that do not use common software cannot report in a common system. For example, DHL will not perform data entry in a ship operators logistics and procurement platform. Also, managers recognise that logistics use cases in shipping show huge variation and aren’t as dependent on record keeping. Consequently, procurement delivery logistics cannot easily be covered by the usual applications. And therefore, e-mail is the much needed coordinating communication component.

Ulysses Systems Just-in-time Purchase Finder

Enterprise Search Solution For Marine Procurement Process. Ask for a free trial.

EEA Grants and Innovation Norway

Supported by a grant from Iceland, Liechtenstein and Norway through the EEA Grants Norway 2014-2021, in the frame of the Business Innovation Greece

NOTE: ‘Best-of-breed technology’ refers to the leading applications, systems, or software in a niche or category.
When organizations take a best-of-breed (or “best-in-breed technology”) approach to building their technology stack, it involves selecting various tools that serve specific purposes. Put another way, instead of purchasing a product suite from a single vendor and trying to cover every enterprise need, it means selecting specialized solutions from different vendors, and integrating them.

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