The Document Manager is a tool for filing documents within Task Assistant. Document retrieval is a support task for many maritime tasks, so occasionally when a document is needed this facility is easier to use than the task assistant.
The Document Manager incorporates the following functions:
General Filing: According to a structure selected by the company. Every communication item is then pre-programmed to be filed in accordance with the selected structure. This ensures that the filing system is consistent across the fleet. If at a future time the company decides to alter the filing system, existing information is re-assigned in accordance with the new structure.
Personnel Filing: All communicated and filed information is also presented according to personnel. Each role is shown with the corresponding inbox, outbox and pending box. All communications can be found in these areas regardless of subject or task. Unread communications are indicated by a red flag. Additionally, access levels can be specified.
Search Facility: Using a sophisticated search facility, the Document Manager quickly locates messages and documents. Users can search across a number of parameters.
Sending & Filing Forms: The user can locate, complete and send forms all using the Document Manager.
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