Access to expert staff
Providing access to expert staff helps to minimise overhead and maximise the development of quick solutions to task requirements. The Task Assistant for Crewing provides a unique optimisation facility for planning crew changes in larger fleets, whereby crew members and vessels can by quickly matched up based on the company's chosen criteria.
Matching talents to tasks
One of the core requirements of highly efficient collaborative management is the ability to correctly match staff talents to tasks, a skill which combines experience in the ship management field with the ability to understand how people work, and what motivates them.
Task Assistant assists you in this task by providing a simple way of electronically evaluating work progress, bringing comprehensive answers to all marine task-based business information inquiries. For any a maritime job-related inquiry, you can access all the necessary information -- current, historical, instructional, or database sourced -- within a few mouse clicks.
Continuous training
Effective on-the-job training requires both effort on the part of top ship management talent and access to the latest information technology. Task Assistant enables information relevant to training and orientation to be delivered to staff members instantly, effortlessly, and at the time of need. By indexing training material and guidance information by goal, the user is able to access the relevant information at the time that he needs it, eliminating the need for users to consciously search for guidance material.
Coordination
To achieve co-ordination with minimal staff expense, the shipping enterprise requires expert coordination methods. Task Assistant is unique in that it focuses all company information around company roles and tasks. This means that authorised users can view the progress of people performing tasks connected to theirs, and can also make their work available to colleagues without any extra effort such as email memos or updates.
Skills and Assets
provides a complete electronic organisational mapping of the entire company, down to the finest detail of the workflow of each and every report or document. This enables your company to save time previously expended in attempting to describe, through written descriptions, lines of authority, document workflow, job interrelationship etc. In addition, every user is able to view other users' duties at the time they need to see them (e.g. when sending a request, report or discussion item).
Follow up and Supervision
Follow up and Supervision are essential in quality management. No matter how quality-minded the staff is, unless they are assisted by a transparent structure for providing easy and instantaneous supervision, there is no way to achieve effective follow up while simultaneously maintaining lean staffing. The same tools needed for training and coordination are required for follow up and supervision.
By providing user-friendly and efficient record keeping facilities, Task Assistant minimises the effort required to ensure consistency and provides assistance and transparency for every task in the organisation.
This can save considerable money by allowing both the improved supervision of costs, and reducing the amount of staff time required for record keeping. Additionally, the effort and time needed to record information and supervise using Task Assistant is a fraction of that required in any other system in shipping.
Economies of Scale
The attributed economies of scale are essential to economic and safe ship operation. However, economies of scale imply large corporate entities which are highly reliant on coordination, follow up, and all the aforementioned assets, not least of which is a transparent, logical and totally user friendly information platform.
©2001 Ulysses Systems